Oct 28, 2020  
2020-2021 Supplemental Undergraduate Catalog 
    
2020-2021 Supplemental Undergraduate Catalog

Academic Policies


Academic policies may be updated by action of the WSSU Board of Trustees.  After an action by the Board of Trustees, an updated or new policy will be posted under Policies on the Office of Legal Affairs website.  To learn more about academic policies, go the Office of Legal Affairs website

The Office of the Registrar is the repository of student records from the point of enrollment to the conferring of degrees and beyond. A wide range of services is offered to faculty, students, and members of the administration in the areas of academic records, student status, registration, course enrollment and publications. 

Below is a section of services managed in the Office of the Registrar:

Academic Forgiveness

Academic Integrity Policy

Administrative Withdrawal Policy

Advanced Placement

Auditing Courses

Change of Student Name and Address

Classification of Students

Class Attendance and Absence

College-Level Examination Program (CLEP)

Course Loads

Credit, Grades, Grade Points

Credit for Service and for Education in the Armed Forces

Good Academic Standing and Satisfactory Academic Progress Policy

Grade Appeal

International Baccalaureate Credit Policy

Privacy of Student Records

Registration

Registration at Another Institution

Release of Student Information

Repetition of Course for Grade Replacement

Undergraduate Withdrawals

For information, please visit the Office of the Registrar website

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In this section are items that relate to admission:

Proficiency Examinations

Senior Citizens - Residents of North Carolina who are 65 or older and who meet appropriate admission requirements may enroll tuition-free on a space-available basis. The availability of class space cannot be determined until after registration. A valid driver’s license or birth certificate is required as proof of age. NOTE: Students are responsible for other applicable fees.

Please visit the Admission Office for additional information.

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200.1 - Academic Forgiveness
University Group Policy #200.1


I.  Policy Statement

Academic Forgiveness is the process by which previously enrolled students may seek to remove the negative impact of unsatisfactory grades previously earned at Winston-Salem State University. Academic Forgiveness is granted only once, and may be requested by students returning to WSSU after an absence of three (3) or more consecutive calendar years. Students applying for Academic Forgiveness are required to meet with an advisor in their college/school to demonstrate full understanding of this policy and to develop a plan for academic improvement.


II.    Guidelines

  1. To be eligible for Academic Forgiveness, a student must:
  2. Be readmitted to the University after an absence of at least (3) consecutive calendar years.
  3. Have attempted at least 12 letter-graded semester hours since re-admission (pass/fail or audited courses are excluded). Attempted hours include all courses that contribute to the GPA, including those for which the student received credit by earning grades of A, B, C, or D or for which the student did not receive credit due to grades of F, W or I.
  4. Have earned at least a 2.3 grade-point average in all courses attempted since readmission.
  5. Request Academic Forgiveness in writing from the Office of the Registrar. This request must be submitted prior to the end of the semester immediately following the semester in which the 12 letter-graded semester hours have been attempted.
    1. After the student requests Academic Forgiveness and after eligibility is verified, the following adjustments are made to the student’s academic record:
      1. All grades earned at WSSU prior to re-entry are excluded from the calculation of the GPA (i.e., “forgiven”).
      2. Credit hours earned for courses prior to re-entry with the grade of at least “P” or “C” are retained.
      3. Credit hours earned for courses prior to re-entry with a grade of “D” are not retained.
      4. Each grade that is subject to this policy will remain on the official transcript, but will be noted as “forgiven.”
    2. All grades, including those that have been forgiven, will not be allowed to qualify students for eligibility membership in honor societies and graduation with honors.
    3. Students are not eligible for GPA improvements under the Course Repeat Policy after Academic Forgiveness has been applied.
    4. A student who has been granted Academic Forgiveness must earn a minimum of 30 credit hours from the point of re-admission to be eligible to receive a baccalaureate degree.
    5. Any academic probations, suspensions, or dismissals from forgiven semesters will not be forgiven. They will count when the Unsatisfactory Academic Progress Policy is applied to the student’s record after re-admission.
    6. The conditions of the Academic Forgiveness Policy cannot be appealed

 

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301.1 - Academic Integrity
University Group Policy #301.1


I.  Policy Statement

Winston-Salem State University puts forth every reasonable effort to maintain academic integrity in the instructional program. To compromise integrity through acts of academic dishonesty seriously jeopardizes the quality of instruction and the caliber of education we purport to provide our students.


II.     Definitions

Cheating: Intentionally and knowingly using unauthorized materials, information, or study aids in any academic exercise or matter.

Plagiarism: Intentionally and knowingly representing in any academic exercise or matter the words or ideas of another as one’s own.

Fabrication: Intentionally and knowingly falsifying or inventing information or citations in an academic exercise.

Facilitating Academic Dishonesty: Intentionally and knowingly helping or attempting to help another to commit an act of cheating, plagiarism, or fabrication.

III.    Guidelines

Procedures

The following procedures shall apply to situations where students are accused by faculty of engaging in acts of academic dishonesty.

  1. The instructor of the course shall report all allegations of academic dishonesty to the department chair. (In cases where the department chair is the instructor, allegations should be reported directly to the division director.)
  2. The chair shall review the case to determine if there is reason to believe that academic dishonesty may be involved.
  3. If such a reason exists, the chair shall then refer the case to the dean of his or her division along with other pertinent information.
  4. The dean shall then consult with the student involved. If the act of academic dishonesty is admitted, the dean shall confer with the associate vice chancellor for student affairs to determine if the student has any record of prior offenses involving academic dishonesty. If it is the student’s first violation, the dean may dispose of the charges provided the penalty is accepted by the student in writing. In such cases, a written report of the matter, including the action taken, shall be sent to the coordinator of judicial affairs for inclusion in the student’s file. If the student does not accept the penalty imposed by the dean, he or she has the option of being heard by the Committee on Academic Integrity consistent with the provisions below beginning at Section II.6.
  5. If there is insufficient evidence or reason to believe that a violation has not occurred, a report shall be written and maintained by the dean; but will not be included in the student’s file.
  6. If the case is not resolved in the manner specified above, the dean shall inform the standing Committee on Academic Integrity. The committee shall consist of seven (7) faculty members, five (5) regulars and two (2) alternates, selected by the Faculty Senate. The academic ranks of the regular faculty members shall include one (1) assistant professor, two (2) associate professors, and two (2) professors. The academic ranks of the alternates shall be one (1) assistant professor and one (1) associate professor or professor. The committee also shall include four (4) students, two (2) regulars and two (2) alternates, selected by the Student Government Association. A chair shall be elected from the faculty on the committee. Members shall serve for one academic year.

The committee shall hear the allegation, following the hearing procedures outlined in Section III of this policy.

Hearing Guidelines

  1. Those students/respondents entitled to a hearing shall be informed of the specific charges against them in writing by the committee chair at least five (5) days in advance.
  2. A hearing panel shall consist of four (4) faculty members and two (2) students drawn from the committee by the chair. A faculty member serving on the panel and elected by the panel members shall serve as the president officer, but shall not vote.
  3. Respondents may be accompanied and assisted by a representative. Representatives cannot take part in the hearing, but may advise the respondent.
  4. The complainant shall be the referring faculty member who may be accompanied by the department chair, program coordinator, or other department official.
  5. Hearings must be transcribed, at the expense of the department, to ensure sufficient review on appeal.
  6. The hearing shall be under the control of the panel chair. Evidence and testimony that is immaterial or repetitive shall not be allowed.
  7. Prospective witnesses, other than the complainant, respondent, and representatives, shall be excluded from the hearing during the testimony of other witnesses.
  8. The complainant shall present evidence first, followed by the respondent who shall offer rebuttal. Evidence may be oral or written.
  9. The respondent and complainant shall be accorded an opportunity to cross-examine witnesses who testify for the other party.
  10. The burden of proof shall be upon the complainant who must establish the guilt of the respondent by a preponderance of the evidence.
  11. Affidavits shall not be admitted into evidence unless signed by the affiant and witnessed by a notary public.
  12. The final decision of the panel as to guilt or innocence shall be by simple majority vote.
  13. A determination of guilt shall be followed by a supplementary proceeding in which either party may submit evidence or make statements concerning the appropriate sanction to be imposed. The disciplinary record of the respondent shall be made available for purposes of the supplementary proceeding. The final decision of the panel as to a penalty shall be by simple majority vote.
  14. The sanctions specified by the panel are regarded as recommendations.
  15. The recommendation of the committee is transmitted to the vice chancellor for academic affairs who accepts or rejects the penalty and informs the respondent of his/her decision. The decision of the vice chancellor, both as to guilt and degree of penalty, may be appealed to the chancellor; the decision of the chancellor may be appealed to the Board of Trustees. The decision of the Board of Trustees is final.

IV.    Roles and Responsibilities

Suggestions for Faculty and Staff

  1. Educate students about academic offenses and penalties. For example, copying laboratory assignments constitutes a violation of this policy.
  2. Outline expectations on the course syllabus for academic integrity.
  3. Keep examinations in a secure location.
  4. Carefully proctor examinations.
  5. Implement methods for preventing plagiarism.
  6. Verify faculty signatures on grade change forms.
  7. Assign all grades in ink.

V.     Applicability

This policy applies to all Winston-Salem State University students.

VI.    Compliance

Penalties

Any respondent who commits an act of academic dishonesty, including a first offense, shall be penalized based on the infractions by the following sanctions. These sanctions are intended to offer guidance to those responsible for recommending penalties. The direction is toward the imposition of more serious disciplinary measures in serious cases.

Reprimand: The respondent is reprimanded in writing by the dean, who warns the student of the seriousness of the infraction and the importance of maintaining academic integrity.

Reduction in Grade: The respondent may receive a reduced, but not failing, grade for either the academic exercise, the course, or both. The grade actually earned by the student shall be reduced by only one grade. This penalty must be accompanied by a reprimand to be included in the student’s file.

Failing Grade: The respondent may receive a grade of F for either the academic exercise or the course. When a grade of F is recommended for the course, a grade of F is automatically applied to the academic exercise. This penalty must be accompanied by a reprimand to be included in the student’s file.

Suspension: Suspension from the university for a period not to exceed one semester, or portion thereof (not including summer sessions), may be recommended by the panel. The minimal period of a recommended suspension shall be the remainder of the current semester. In all such cases, respondents shall be withdrawn administratively from the university and a W inserted on their transcripts next to each course in which they are enrolled. At the end of the suspension period, the respondent may return to the university under the provisions for returning students contained in the university catalog. This penalty shall be accompanied by a written reprimand to be included in the student’s file.

Expulsion: A recommendation from the panel for expulsion indicates that the respondent shall be withdrawn from the university. In instances of expulsion, the respondent may, after two semesters (not including summer sessions), apply for re-admittance through written correspondence to the vice chancellor for academic affairs who, after reviewing the record, shall act upon the request and inform the respondent of the decision. The decision of the vice chancellor for academic affairs may be appealed to the chancellor; the decision of the chancellor may be appealed to the Board of Trustees. The decision of the Board of Trustees is final.

Disciplinary records for any act of academic dishonesty are maintained indefinitely. These records are considered part of a student’s file and referred to when requests from prospective employers and educational institutions are made about the disciplinary records of respondents.

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301.2 - Administrative Withdrawal
University Group Policy #301.2


I.  Policy Statement

Students are expected to attend all classes for which they are appropriately registered (see Class Attendance Policy). The purpose of this policy is to give academic administrators a way to remove students from classes that they are not attending or for which they do not have the appropriate prerequisites or to withdraw students from classes that they are not attending during the change of registration period. Administrative withdrawals may affect students’ status as fulltime students and thus affect financial aid status, campus housing, student fees, student athlete status, etc.

II.    Guidelines

Department chairs and deans may initiate an administrative withdrawal of a student from classes based on the following criteria:

  • For face-to-face classes - the student has not attended class nor made contact with the instructor or department chair to explain the absence by the end of the first day the class meets or the student misses two consecutive classes and has not made contact with the instructor or department chair to explain the absence;
  • For a technology-delivered course - the student has not engaged the course material or made contact with the instructor to explain the absence by first due date for materials or correspondence which should be during the first six days of the change of registration period;
  • The student has not met course prerequisites, co-requisites, or registration restrictions;
  • The student never attended class or stopped attending (two weeks consecutive absence) and will not respond to the instructor’s inquiries about returning to the class. The department chair or dean will electronically notify the student that they are being withdrawn from the class and then follow the required procedures to notify the Registrar. The Registrar will electronically notify the student when the withdrawal has been completed.
  • For Competency Based Education programs – the student has not engaged with course material for fourteen consecutive days and has not made contact with the Student Mentor and/or Course Mentor faculty.

 If an Administrative Withdrawal occurs after the change of registration period, then a grade of W will be recorded for the course in accordance with the Undergraduate Withdrawal Policy.

Withdrawal following Conduct Suspension

 In the event that a student is suspended due to conduct, he or she may be administratively withdrawn ten (10) calendar days after notification of suspension if no appeal is submitted. If an appeal is submitted, an additional thirty (30) calendar days will be granted from the date of submission before an administrative withdrawal decision is rendered. If the appeal is denied, the student may be administratively withdrawn at the university’s discretion.

III.     Applicability

This policy to all Winston-Salem State University students.

IV.    Compliance

Appeals

 Students who have been administratively withdrawn from classes have the right to appeal the withdrawal under the following circumstances:

  1. for failure to attend or notify the instructor and have evidence that they in fact were attending classes or;
  2. contacted the instructor or department chair to notify them of an absence (dated email will suffice) or;
  3. because they were so incapacitated by illness or injury as to not be able to contact the university; or
  4. for not having the appropriate prerequisites;

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Advanced Placement

Winston-Salem State University participates in the Advanced Placement Program of the College Entrance Examination Board. Students who receive a score of 3 or higher on advanced placement tests may receive both credit and advanced placement. In addition, students may earn advanced credit through the International Baccalaureate (IB) program. Students who receive a score of 5 or higher on the IB exam may receive both credit and advanced placement. Also, college level courses taken in high school may be given credit after review by the appropriate department of the university, following the enrollment of the student.

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Auditing Classes

Persons who wish to audit courses will follow regular admission and registration procedures and are governed by the same regulations applied to regular students. An auditor pays the regular course fees, but does not take examinations or receive a grade. Students once registered for “audit” are not permitted to change to “credit” and vice versa after the close of the period for making changes in the program.

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Change of Student Name and Address

It is the obligation of every student to notify the Office of the Registrar of any change in name and address. Failure to do so can cause serious delay in the handling of student records and in notification of emergencies at home.

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Classification of Students

Students are classified as freshmen, sophomores, juniors, or seniors according to the total number of credits their official records in the Office of the Registrar show they have earned by the close of the preceding term.

Freshmen—those having fewer than 30 SH
Sophomores—those having 30 to 59 SH
Juniors—those having 60 to 89 SH
Seniors—those having 90 or more SH

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301.12 - Class Attendance and Absences
University Group Policy #301.12

I.  Policy Statement

Absences

  1. The attendance record begins with the first meeting of the class, and students who register during the add/drop period are responsible for missed work.
  2. The instructor of the class is the ultimate authority for determining whether an absence from class or academic activity is excused or unexcused except in the case where the absence has occurred due to a university sponsored activity approved by the Office of the Provost. Students should contact their instructors before an anticipated absence or as soon as possible when a class is missed. Instructors will require documentation supporting the reason for any absence. Students are responsible for work missed during an excused absence.
  3. Emergencies involving extended absences from class should be communicated to the academic advisor or department chair who will work with the registrar to notify the student’s faculty. The advisor should also work with the student to make a decision about course withdrawal or withdrawal from the university.
  4. The attendance requirements and allowances to make up missed work should be clearly delineated in the course syllabus, including any impact absences will have on grades.
  5. Even when an instructor excuses a student’s absence, or when the student is absent because of participation in a university approved activity, the student is responsible for all material and assignments missed due to the absence.
  6. Students who are absent for a two-week period or longer may be subject to the university’s Administrative Withdrawal Policy.
  7. In accordance with the Religious Accommodation Policy, as it may be amended from time to time, students may request and be granted up to two excused absences each academic year for religious observances required by the faith of each student. The student must provide written notice of the request for an excused absence to each faculty member prior to the religious observance. As with any excused absence, the student shall have the opportunity to make up any work or assessments missed because of the absence. Students are not excused from their responsibilities for the course.

II.    Roles and Responsibilities

Class Attendance

Student Responsibilities

  1. Students are required to attend class, whether face to face or virtually, and complete assignments as set forth in the class syllabus.
  2. Students are responsible for checking their registration status and should print a hard copy for their records after the change of registration (add/drop) period is completed. Students who are not officially enrolled (includes payment or arrangement for payment) at the end of the add/drop period will not be eligible to receive a grade for the class.
  3. Students are responsible for contacting appropriate faculty and staff in the event that attendance will not be possible for a prolonged period of time. In the event of such extenuating circumstances, students should work with instructors to ensure successful completion of assignments.

Faculty Responsibilities

  1. Faculty members are required to monitor attendance.
  2. During the change of registration period, faculty members should alert students if they do not appear on the official roll and require the students to complete the registration process.
  3. At the end of the change of registration period, faculty members should alert the Office of the Registrar about students whose names appear on the roll but never attended class.  At the mid-term and final grading periods, faculty members are to notify the registrar of students who stop attending class by entering the date of the last day the student attended class on the grade roster.
  4. Throughout the fall and spring semesters, faculty members should use the university’s defined alert system to notify staff in the event that a student has missed two consecutive calendar weeks of class without communication.

III.     Applicability

The policy is applicable to all Winston-Salem State University students.

IV.    Compliance

Students who have not attended class or made contact with the instructor to explain the absence by the end of the first day the class meets or the first assessment (technology delivered classes only) may be administratively dropped from the course in accordance with the Administrative Withdrawal Policy.

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College-Level Examination Program (CLEP)

The university recognizes that all learning does not take place in a classroom and has made provisions to evaluate such learning and award credit when appropriate. Winston-Salem State University participates in CLEP, a national program of credit-by-examination that offers students an opportunity to earn college credit by examination. CLEP offers two types of tests: General Examinations and Subject Examinations. University policies regarding CLEP are as follows:

  1. WSSU does not award credit for General Examinations.
  2. Students may earn a maximum of 36 SH of CLEP credit for subject examinations.
  3. WSSU recognizes the right of each academic department to determine the maximum number of additional credits to be earned via challenging examinations.
  4. Credit by examination cannot be used to meet the 30-hour residency requirement.
  5. A CLEP score may not be used for course credit once a student has earned a grade in that particular course.

Course credit earned via CLEP is granted by the Office of the Registrar upon receipt of official CLEP scores. The document entitled “Credit-by-Examination for College-Level Examination Program” describes minimum acceptable scores and number of credit hours awarded. This information may be secured from the Adult Student Services Office at (336) 750-2505, which administers the CLEP.

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Credit for Service and for Education in the Armed Forces

The university recognizes for credit certain training and experience in the Armed Forces of the United States. The completion of military service in the Air Force, Army, Marine Corps or Navy, including basic or recruit training of more than one year’s duration is accepted for the general university requirement of three semester hours of credit in health and physical education upon presentation of evidence of honorable discharge or transfer to the Reserve component. College-level courses offered by accredited institutions and made available to military personnel through the Servicemen Opportunity College will be considered for transfer credit if a grade of C or better has been earned and if the courses are applicable to the student’s curriculum. A transcript must be sent to the Office of Admissions directly from the institution offering the course.

Re-admission after suspension or after an incomplete semester, whether caused by withdrawal or suspension, is not automatic. The re-admission process includes clearance by the divisions of Finance and Administration and Student Affairs. Nursing students must also consult the Dean of the School of Health Sciences.

Returning students on academic probation are required to report to the Counseling Center for academic counseling. The purpose of these sessions is to assist students in gaining full understanding of their academic standing as well as to determine the most effective means of clearing their probationary status. These requirements must be met and the appropriate forms must be signed before the Office of the Registrar can grant readmission.

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International Baccalaureate Credit Policy

Winston-Salem State University endorses the International Baccalaureate (IB) Program and awards credit for IB Higher Level scores in the following subjects:

Biology (Higher Level) - A score of 5 will earn credit for BIO 1301 (3 hours); a score of 6 or 7 will earn credit for BIO 1301 (3 hours) and BIO 1312 (3 hours).

Chemistry (Higher Level) - A score of 5, 6, or 7 will earn credit for CHE 2311 (3 hours) and CHE 2111 (1 hour) and for CHE 2312 (3 hours) and CHE 2112 (1 hour).

Computer Science (Higher Level) - A score of 5, 6, or 7 will earn credit for CSC 1306 (3 hours).

Economics (Higher Level) - A score of 5, 6, or 7 will earn credit for ECO 2311 (3 hours) and ECO 2312 (3 hours).

English (Higher Level) - A score of 5 will earn credit for ENG 1301 (3 hours); a score of 6 or 7 will earn credit for EN G 1301 (3 hours) and EN G 1302 (3 hours).

French (Higher Level) - A score of 5 will earn credit for EN G 1301 (3 hours); a score of 6 or 7 will earn credit for FRE 2311 (3 hours) and FRE 2312 (3 hours).

Geography (Higher Level) - A score of 5, 6, or 7 will earn credit for GEO 2311 (3 hours).

History of the Americas (Higher Level) - A score of 5, 6, or 7 will earn credit for HIS 2306 (3 hours) and HIS 2307 (3 hours).

Mathematics (Higher Level) - A score of 5 will earn credit for MAT 2410 (4 hours); a score of 6 or 7 will earn credit for MAT 2410 (4 hours) and MAT 2411 (4 hours).

Philosophy (Higher Level) - A score of 5, 6, or 7 will earn credit for PHI 2301 (3 hours).

Physics (Higher Level) - A score of 5, 6, or 7 will earn credit for PHY 2321 (3 hours) and PHY 2121 (1 hour) and for PHY 2322 (3 hours) and PHY 2122 (1 hour).

Psychology (Higher Level) - A score of 5, 6, or 7 will earn credit for PSY 2301 (3 hours).

Spanish (Higher Level) - A score of 5 will earn credit for SPA 2311; a score of 6 or 7 will earn credit for SPA 2311 (3 hours) and SPA 2312 (3 hours).

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Privacy of Student Records

Winston-Salem State University adheres to a policy of permitting a student access to his or her education records and certain confidential financial  information. A student may request review of any information contained in the records and may, using appropriate procedures, challenge their content. In accordance with public law 93-380, Winston-Salem State University prohibits the release of personally identifiable information from official student academic records other than that specified as “directory information.”

“Directory information” includes a student’s name, address, telephone number, date and place of birth, major, sex, marital status, dates of attendance, degree, honors, previous institutions, participation in recognized sports and activities, and physical factors.

Any student may restrict the release of personal information usually included in campus directories. A written request must be submitted to the Office of the Registrar one week before the beginning of classes for each semester. An explanation of the complete policy on education records may be obtained from the Office of the Registrar.

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Registration at Another Institution

Any student desiring to receive credit toward graduation for courses taken at any other institution must secure in advance the approval of the department chair in the department where the course is taught and the dean of the student’s major area. This approval must be documented on the form: “Permission to Take a Course at Another Institution.”

The institution at which the work is done must be fully accredited. A student who has earned 64 SH at a two-year institution cannot earn additional credit from a two-year institution. For credit, the courses must be completed at the C level or higher. The student is responsible for requesting that an official copy of his/her transcript is mailed to the Registrar at Winston-Salem State University as soon as the courses are completed.

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Proficiency Examinations

Credit may be given to students registered in the university on the basis of examinations taken prior to or after admission to the university. The level of achievement, which must be demonstrated by the student on these examinations in order to receive examination credit, shall be determined by the department in which the course for credit is taught. No grade points are allowed for courses in which credit by examination is given. The credit shall be assigned only upon the authorization of the head of the department in which the student is registered. All students must meet program requirements.

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Senior Citizens

Residents of North Carolina who are 65 or older and who meet appropriate admission requirements may enroll tuition-free on a space-available basis. The availability of class space cannot be determined until after registration. A valid driver’s license or birth certificate is required as proof of age. NOTE: Students are responsible for other applicable fees.

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